# GST invoices, challans and shipping labels

> Set up your tax invoice — legal name, GSTIN, state, numbering, declaration, signature — plus delivery challans and 4×6 or A4 shipping labels.

Product: NijeesWeb online store builder · Source: https://www.nijeesweb.com/docs/ecommerce/orders/invoices-and-labels · Updated 2026-10-06

Every order can print three documents: a **tax invoice**, a **delivery challan** and a **shipping label**. **Orders → Invoices & Labels** decides what they say and how they look. Set it up once, before your first order.

![Invoices & Labels](https://www.nijeesweb.com/marketing/img/docs/ecommerce/admin/order-documents-1200.webp "Invoices & Labels: preview buttons, a warning when something is missing, and your business details")

At the top, **Preview invoice**, **Preview challan** and **Preview label** show a sample with your current settings. A yellow **Worth fixing before you print** box lists anything missing — such as *No GSTIN added*.

## Business details

Printed as the supplier on every invoice and challan, and as the return address on labels. Blank fields fall back to your store settings, shown in grey.

- **Legal name** — the name on your GST registration.
- **Trade / brand name** — shown as the heading.
- **GSTIN** — leave blank if you are not GST-registered; invoices then print as a plain *Invoice*.
- **PAN** — read from your GSTIN when left blank.
- **State** — detected from your GSTIN where it can be. *Same state as the customer: CGST + SGST. Otherwise IGST.*
- **Address**, **City**, **Pincode**, **Phone**, **Email** and **Website**.

![Business details](https://www.nijeesweb.com/marketing/img/docs/ecommerce/admin/order-documents-2-1200.webp "Business details: legal and trade name, GSTIN, PAN, state and address")

## Tax invoice

- **Number prefix** — up to 4 letters or digits, such as **INV**. The screen shows the **next number**, such as `INV/26-27/00001`.
- Numbering is **one unbroken series per financial year** (April to March), as GST requires. An order gets its number **the first time its invoice is opened** and keeps it on every reprint.
- **Layout** — **Show store logo** and **HSN-wise tax summary**.
- **Declaration** — the standard line that the invoice shows the actual price of the goods.
- **Terms & conditions** — *Goods once sold can be returned within 7 days of delivery. Subject to Pune jurisdiction.*
- **Closing note** — *Thank you for shopping with us!*
- **Authorised signatory** and **Signature or stamp** — a PNG with a transparent background looks best; up to 2 MB.

![Invoice settings](https://www.nijeesweb.com/marketing/img/docs/ecommerce/admin/order-documents-3-1200.webp "Tax invoice: number prefix, layout options, declaration and terms")

> [!IMPORTANT]
> Because a number is issued the first time an invoice is opened, open invoices in order-date order if you want the numbers to follow the dates. Do not open invoices for test orders on your live numbering — use **Preview invoice** instead.

## Delivery challan

For goods that move without an invoice, or alongside one. It has its own number series (prefix such as **DC**), issued the same way. Set the **Reason for transport** (*Supply of goods to customer*) and whether **Values** are shown (**Show value and tax**) or just **Quantities only**.

## Shipping label

A courier-style label: the deliver-to address with a large pincode, **COD** or **prepaid**, an AWB barcode once the shipment has one, and an order barcode for your packing station.

- **Paper** — **4 × 6 in thermal** (one label per page, for Zebra, TSC and similar label printers) or **A4, four per sheet** (four A6 labels on any office printer — cut along the guides).
- **List the contents** on the label.
- **Print the order value on prepaid labels.**
- **Use a different return address** — such as your warehouse.

## Print documents for an order

On the order screen, under **Documents**: **Generate invoice** (or **Invoice** once it has a number), **Delivery challan** and **Shipping label**. Choose **Original only**, **Original + duplicate** or **All three copies** for invoices and challans. For many orders at once, see [Print and export](https://www.nijeesweb.com/docs/ecommerce/orders/print-and-export).